IP Assistant

Wilson Lue LLP is one of Canada’s top IP boutique law firms. The firm is based in Toronto, Ontario.

We are currently recruiting for a mid-level, experienced Intellectual Property Assistant to join our team. We offer a hybrid/remote working environment for our assistants and lawyers. You will be responsible for providing support to intellectual property professionals as well as assisting with administrative and accounting services.

Candidates will have an opportunity to work in a paperless environment, with an established team and an employer who has strong core values.  Day-to-day administrative responsibilities include:

·       Processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO;

·       Docketing due dates in PATTSY WAVE;

·       Reporting to and following up with clients to ensure due dates are met and supporting professionals with filing and prosecution tasks; 

·       Preparing/drafting routine correspondence and legal documents;

·       Invoicing clients and following up with clients on accounts receivables, following established turnaround times;

·       Responding to routine client inquiries;

·       Prior art records management and preparation of information disclosure statements;

·       Providing backup assistance to other assistants within the firm as required;

·       Other duties as assigned.

We are currently looking for an individual with the following qualifications:

·       3+ years of patent and trademark docketing and clerical experience in an intellectual property environment;

·       Proficiency with Microsoft Office, including Word and Excel, and an aptitude to learn new software and technology;

·       Experience with PCLaw and PATTSY WAVE;

·       Clear and professional English-language oral and written communication skills;

·       Detail-oriented, accurate and able to work under pressure with minimal supervision;

·       Responsible, reliable, punctual and able to work productively in a hybrid/remote work, paperless environment;

·       Works well with others in a team-based environment with the ability to take initiative of their own work.

Qualification as a Certified Canadian Patent Administrator or Certified Canadian Trademark Administrator is an asset.

How to apply:

Applicants should send their resume and cover letter to recruiting@wilsonlue.com. We thank all applicants in advance but only those selected for an interview will be contacted.