Legal Administrative Assistant - Trademarks

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - Raise the Bar Thrive Together, Embrace Differences.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Working within our Intellectual Property (Trademarks) group, the successful candidate will provide comprehensive, confidential legal administrative support to one or more professionals.

RESPONSIBILITIES

• Manage daily operational tasks to ensure efficient workflows and timely completion.
• Prepare, format, proofread, and transcribe legal documents and correspondence.
• Process CIPO correspondence, assist with electronic filings, and support trademark prosecution.
• Tack deadlines, send reminders, and assist with client reports and responses.
• Maintain accurate client records and update practice management systems.
• Open and close client files, conduct conflict searches, and perform general administrative duties.
• Communicate professionally with clients, legal professionals, and stakeholders.
• Prioritize and manage incoming work to meet deadlines and advance case files.
• Collaborate effectively with team members in a fast-paced environment

QUALIFICATIONS

• Minimum three years’ administrative experience in a legal or professional services setting; experience in Intellectual Property, Trademarks, or at CIPO is an asset.
• Proficient in Microsoft Office Suite and quick to learn new software and systems.
• Excellent attention to detail and strong written, verbal, and interpersonal communication skills.
• Organized, professional, and collaborative.
• Skilled at multitasking, time management, and adapting to changing priorities.
• Maintains confidentiality and exercises sound judgment.
• Proactive, positive, and committed to the success of the Intellectual Property practic

Gowling WLG employees benefit from a hybrid work environment. 
Not sure if you meet all the requirements?  If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.