IP Assistant/Administrator

Our Edmonton office is looking for an Assistant in our Intellectual Property + Technology department. Reporting directly to the Manager, Legal Support Services; this is a role where you will assist patent and trademark agents within our IP practice. The ideal candidate is proactive, self-sufficient, has high attention to detail, and holds top tier organizational skills.   We place great value in a candidate’s ability to recognize the importance of teamwork and participate in facilitating a culture of collaboration, integrity, and professional excellence.

Duties and Responsibilities

• Review incoming correspondence, co-ordinate the flow of information and prepare documents and reporting letters.
• Respond to routine inquiries from clients.
• Review and proofread outgoing documents to ensure they are correct and comply with legal procedures.
• Use word processing, spreadsheet, database, or presentation software to prepare correspondence and legal documents.
• Access and use online patent office websites and databases.
• Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files.
• Assist with Billing and Invoicing.

Qualifications + Skills

• 4+ years of experience preferably working in patents and trademarks.
• Experience in patent and trademark prosecution preferred.
• Recognized 2-year Legal Assistant Diploma/Patent Administrator Certificate or equivalent.
• Extremely proficient with technology, database management, software, strong computer skills, and eagerness to learn new technologies.
• Strong analytical and accuracy skills and problem solving with minimal supervision.